Your Hybrid Event Success Roadmap
Expert in-house support with smart tech to keep your event plans on track
But like any event, success comes down to good planning and having the right event partner.
Hybrid brings together the best elements of both in-person and virtual events, in various configurations based on your needs. There’s all the interpersonal and networking benefits of in-person, along with the flexibility and efficiency of virtual. Hybrid events are sustainable, cost-effective, safe and they introduce the potential to reach wider audiences than would be possible with in-person events.
Download RoadmapStep 1
The Concept
Considering how the hybrid option meets your goals
Hybrid events bring together face to face and virtual elements in a number of ways. Determining the right mix starts with understanding your audience, your goals and, of course, your budget. We’ll help you by asking the right questions to ensure you’re getting the full picture of what’s possible and how your event could take shape.
Step 2
The Demonstration
Experience for yourself how the event will look
It’s great knowing what’s possible. But sometimes you’ve got to see it for yourself. The latest platforms allow the creation of a seamless experience, integrating face-to-face and virtual elements to create an engaging event for all participants. With our demo, you can see for yourself how speakers, in-person attendees and virtual participants will experience your event.
Step 3
The Planning
Success starts with a strong plan
OK, you’re sold on the concept of a hybrid event. Now it’s time to plan. We’ll help you to develop the event so that it meets your goals, with a dedicated event production manager. We’ll work with you to determine the event production requirements, including AV, catering, registrations and rehearsal. You’ll get a comprehensive action plan so everyone knows exactly what’s expected of them to ensure a successful event.
Step 4
The Execution
All the help you need
It’s event day. You’ve got everything ready to go and you’re feeling that blend of nerves and excitement. Take a breath, the on-site Cliftons team is there to support you every step of the way and to troubleshoot any last minute problems (because, let’s face it, there’s always something at a live event). Depending on your needs, you might have a single event producer or a full team. Elements can include multiple video feeds, pre-records, audio, live audience engagement and more. Our team will work with you to integrate all the elements into one cohesive event experience.
Step 5
The Evaluation
Looking beyond and leveraging your event
It’s tempting just to breathe a sigh of relief, pack up and go home. But the real value of any event is in the wrap-up. Our team will work with you to provide post-event analytic reports, edited recordings for repurposing, access to recordings for participants who couldn’t attend in real-time, digital goody bags and more. We can work with you to collate feedback from attendees, and of course, you’ll have the opportunity to provide your own review of Cliftons service.
Start Planning Your Hybrid Event Today!
We’d love to help you navigate the new world of business through our flexible options for events and collaboration. Get in touch or speak to one of our friendly team.
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Acknowledgement of Country
In the spirit of reconciliation Cliftons Event Solutions acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
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